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GRIMSTEAD PARISH COUNCIL
Minutes of the Parish Council meeting held on Monday7th December 2015 at West Grimstead Village Hall at 7.30 p.m.
Present: Cllr Daffern, chairman presiding, Councillors Clark, Doran, Christie, Winser, plus nine members of the public.
Apologies were received from Councillor Sowerby and Wiltshire Councillor Britton.
131.15 Declarations of Interest. Councillor Clark declared her interest in Emmotts Farm Planning Application.
132.15 Hazel Hill Wood. Mr Alan Heeks gave a report on the progress of the site. At present the occupancy is 70 nights and this has been for 20 years but now they would like this to be increased to 80 nights/120 days for education use with a separate limit of 15 nights/40 days for conservation. All other conditions such as the curfew on noise, prohibition of paintball games, use of motorised equipment, etc. would continue as currently. A planning application will shortly be submitted and the Parish Council has been invited to look at the site once this application has been received. Local schools and clubs have expressed an interest in visiting the site. Apparently the site covers both Farley and Grimstead Parish Councils.
133.15 Ten Minutes Public Time. A member of the public asked if Parish Councils in the area could get together with volunteers to Clean for the Queen next year. This means litter picking around the area to commemorate the Queen’s 90th Birthday in April. The clerk to write to neighbouring parishes and ask what they will be doing.
On the subject of people volunteering to do work throughout the parish, the clerk was asked to write to the Insurance Company to see if these people were covered by the insurance to do the work. Apparently there has been some discussion recently about levels of insurance for Parish and Town Councils when conducting extra community duties. Wiltshire Council state that most policies should provide insurance cover for employees and volunteers inside and outside the parish boundary and will cover activities that would generally be expected to be undertaken by a Parish Council. This cover should include litter picking, gritting pathways, hedge trimming, cutting verges, clearing gutters to name but a few. He had also met with the Parish Steward who explained what they do.
134.15 Wiltshire Council. As Wiltshire Councillor Britton was unable to attend, this item to be on the Agenda for the next meeting.
135.15 Minutes. The minutes of the meeting held on the 2nd November 2015, having been circulated, were taken as read and signed.
Items Dealt with by the Clerk.
136.15 Warden Duties. A member of the public had met with the Parish Steward (Warden). The stewards will report issues and undertake repairs and maintenance themselves. They will work on roads, pathways, drainage and verge maintenance with possible jobs to include painting railings, highways strimming and minor pothole repairs. If there is a big problem a digger or similar will be used. Hedges will be cut back if considered a danger to the highway and fly tipping will be dealt with. However because of the area they have to cover, we cannot expect too much! They will be re-instated next year when Balfour Beatty finish.
137.15 Notice Boards. Nothing to report
138.15 Mobile Phone Coverage. Councillor Christie has been in contact with EE who now say that there will be no costs to the parishes but at present we do not know what the demand will be. It was hoped to get flyers round as soon as possible asking all residents if they would be interested. Councillor Christie to organise this. In East Grimstead there is a residents’ email list covering approximately 90% of the houses and it was felt such a scheme would be very useful for West Grimstead so that villagers could all be contacted with one email.
139.15 Footpaths/Footpath to Whaddon. The gates will be ready shortly and way markers will be sent to the clerk. The branch that had fallen on the fence has been removed. Councillor Doran had a list of people who volunteered to help with the cutting of the footpath to Whaddon. Apparently it may be possible for Wiltshire Council to purchase strimming and maintenance equipment which could be rented by parish councils, and this then involves questions of liability and of training if such is utilized by parish councils.”
140.15 Highways. Various councillors had met recently with Tracy Myers of Wiltshire Highways to ask for various jobs to be done. Apparently there is very little he can do to help mainly due to financial problems. He will look into the possibility of providing two more posts for Horsepond as they are being replaced because the previous ones were broken. He explained that no boundary posts would be allowed on Crockford Green to prevent vehicles driving over the green.
Longford Estate to be asked to look at the drain by the charcoal track which gets badly silted up, thus preventing the drain from working. The clerk to organise.
A letter had been received from the West Dean Industrial Site stating they will warn delivery lorries, etc. of our concerns of damage to the verges. Also East Brothers have asked their drivers to be more careful coming through the village.
A letter had been received from Wiltshire Council stating that if the SLOW sign which needs repainting is fairly near to the new signs being erected at the Recreation Ground, they will be added on to this scheme.
141.15 Flooding. East Grimstead Bridge British Rail has been in touch with Wiltshire Council. This item to be reviewed next time to see what progress has been made.
142.15 Recreation Ground . Mr Osman who lives near the field has offered to repair some of the equipment free of charge. This work will be carried out over the Christmas period. The multipondi is in a bad state and should really not be played on at present as if a child is hurt, the insurance does not cover any accident. Quite a lot or repair work is needed on the other equipment. Extra money to be put in the precept for remedial work.
143.15 Core Strategy. Letter received from Anna McBride saying she is willing to attend the January meeting. The clerk to write to her.
144.15 Councillor Training. Councillors who attended this meeting felt it was very useful and informative.
145.15 Speed watchTraining. This will now take place later next year at West Grimstead.
146.15 Dog Fouling. It was felt this has improved and the bags at the entrance to the footpath were being used.
147.15 Planning. The chairman explained that Government strategy was to encourage the conversion of old agricultural buildings into single dwellings so long as certain criteria are met. Parish Councils are not expected to object to planning applications of this nature. No paperwork is received but Councils can comment if they so wish. One councillor understood that if such a conversion took place on a site where there was already a dwelling, no extra council tax is paid even though there would be two dwellings being lived in.
15/11031 Prior notification of change of use of existing agricultural building and land within the curtilage to form a single dwelling and annexe with associated works at Lyvers Farm, East Grimstead. A long discussion took place and it was resolved that the clerk would write to Wiltshire Council expressing concern about the access on to the public highway as the visibility splay is not sufficient. There are already four dwellings on to the highway.
At this point, Councillor Clark left the room
15/10727 Alterations, extension and conversion of existing barn and stable to form 3 bedroom dwelling. Alterations and extension of Victorian barn to create stables, etc. at Emmotts Farm, West Grimstead.
Councillors were impressed with the plans and felt the area would be greatly enhanced. There was concern again over extra traffic on the highway. All in favour.
147.15 Precept/Accounts. According the recent Area Board Meeting, there is a lot of uncertainty at Wiltshire Council regarding precepts. It appears that Parish Councils will have to do more and we have to make sure that the precept covers all the expenses. Training of one person in maintenance work will be £180 (two thirds to come from Wiltshire Council) This person then trains others for nothing. It was felt that equipment should be purchased and training. The actual precept requirement will be sorted at the January meeting
148.15 Register of Councillor’s Interests. By law all councillors have to register their interests on line and these are being done or have been done already. Councillor Hewitt still has not done this. The clerk to check if he has done it with Pitton and Farley Parish Council.
149.15 Date of Next Meeting Monday, 4th January 2016 at 7.30 p.m. in West Grimstead Village Hall.
GRIMSTEAD PARISH COUNCIL
Minutes of the Parish Council meeting held on Monday, 2nd November 2015 at West Grimstead Village Hall at 7.00 p.m.
Present: Cllr Daffern, chairman presiding, Councillors Clark, Doran, Christie, Winser, Hewitt, Wiltshire Councillor Britton plus four members of the public. Apologies were received from Cllr Sowerby.
111.15 Ten Minutes Public Time: A member of the public asked if Macks Lane would be considered under “Footpaths” and the chairman agreed that it would. The Council was also asked if Public Time could also be included at the end of the meeting so that the public could comment on what has been discussed. It was agreed that this item would go back on the Agendas.
112.15 Declarations of Interest. Councillor Clark declared an interest in Macks Lane.
113.15 Minutes. The minutes of the meeting held on the 5th October 2015, having been circulated, were taken as read and signed.
114.15 Warden Duties. The clerk reported that as there had been a recent bereavement in the warden’s family and also that he was still off sick, there was nothing to report.
115.15 Notice Boards. Councillor Hewitt explained he was having difficulty in getting cork but as soon as this was resolved the notice boards would be erected.
116.15 Mobile Phone Coverage. Councillor Christie has been in contact with EE to determine whether their proposed micro network solution for the Grimsteads could be a potential way of giving access to higher broadband speeds to those currently unable to get high speed broadband. The response from EE is that this would be possible (though not recommended for downloading large amounts of data such as films, due to the technical nature of the proposed micro network). However, use of the proposed EE solution for those purely wanting higher broadband speeds for emailing, web browsing or internet shopping, for example, is possible. Therefore, there may be more people now likely to be interested in EE’s proposal than those only wanting better mobile phone coverage/reception.
117.15 Footpath. Email received from Mr Cowens stating he is waiting for new gates to be delivered. Apparently Mr Ludlow has been working on Footpath 11 with a fence having been erected on one side. Councillor Doran is involved with this and will let Mr Ludlow know that the gates have been ordered. He has offered to erect this gate. Laminated copies of the footpath maps have been produced and will be put up in the two halls. Also a laminated copy of the whole parish is being put up. Thanks were expressed to Councillor Winser for producing the copies. The clerk to write to the various members of the two hall committees for permission to put up these maps.
Macks Lane. A letter was read from Miss H Clark explaining the position with regard to a proposed planning application at Emmotts Farm. The entrance would still be the same and there would be no additional entrances whatsoever on to the lane in respect of the planning application.
118.15 Footpath to Whaddon. The hedge along the footpath has recently been cut back and the clerk was asked to write to Marcus Light and thank him for attending to this work. The grass needs cutting and Mr G Bayford has offered to do this as well as look at a fallen branch. It was decided to ask again for volunteers to help in the upkeep of the path. Councillor Hewitt also offered to look at the damage caused by the fallen branch.
119.15 Highways. The “Mr Fencing” sign by the boundary track has been moved but a discussion took place as to whether it should be taken away at night. It was decided not to ask the firm to do this.
Damaged Verges. Councillor Doran expressed concern about all the damage being caused to the verges and in particular an incident which occurred a month ago on Crockford Green. She felt strongly that the firm who owned the lorry which drove over the green should have been contacted and pointed out to them that damage had been caused to the green. However within two days, the damage had been repaired so no contact was made with the lorry firm. Thanks were expressed to Mr M Donaldson who did the repair work. Councillor Doran felt that Crockford Green should be protected with boulders or stakes but the majority were against this.
It was agreed that Councillors Doran and Winser would follow up with local businesses, particularly those in West Dean, to let them know our concerns but we didn’t want to pursue stray drivers who had got lost.
Horse Pond .The area surrounding the pond has been tidied up and looks very nice. The clerk to write to the various people who carried out the work. Also two more reflector posts are needed, one at each end on the same side as the pond. The pond really needs cleaning out but the problem is that it is full of water which makes it impossible but the trouble is that when the water level is low, it is difficult to organise for the contractor to carry out the work as he is already committed to other things.
SLOW signs. The clerk was asked to write to see if the various SLOW signs around could be re-whitened.
Flooding East Grimstead Bridge. The clerk was asked to write again to see if anything is being done by British Rail. Councillor Hewitt thinks that the ditch can bypass the railway land and a meeting will take place to look at the position.
120.15 Playing Field. Several families met recently to discuss requirements on the field. The three most preferredt items were: Zip Wire. Tree House and a Cycle Track all around the outside of the field. Another meeting will be held at a later date to sort out who will do what.
121.15 Defibrillator Training. This has been arranged for the 28th January at West Grimstead Village Hall. A notice advertising the event will be put up and also it will be advertised in the village magazines.
122.15 Core Strategy. Councillor Britton explained that the Neighbourhood Plan is to facilitate development and make it easier but this is not appropriate for a small village. Spatial Planning are hoping to send a link officer to talk to the Council about the Core Strategy. The clerk to let them know the dates of future meetings.
123.15 Councillor Training. This will take place on the 25th November at St Marys Hall in Alderbury at 7.30 p.m. Councillors Daffern, Doran, Hewitt and Christie will attend. Sadly this date is the same as the Speed Watch Training at Devizes but Councillors Clark and Winser agreed to attend this Speedwatch meeting instead of the training session.
Speedwatch Training. As Mrs Marshall will no longer be attending this meet, a lady in East Grimstead has expressed an interest in attending. The clerk to contact her. Mr R Coates, the organiser to be notified of the changes.
15/10337 Proposed demolition of existing outbuilding and erection of replacement outbuilding at Hollands Well,
West Grimstead. The council had no objections but the new outbuilding must not be used as ancillary accommodation.
15/09794 Certificate of Lawfulness at The Oaks, Bugmore Lane, East Grimstead. As ten years have passed it was felt that no comments could be made
15/09867 Cladding of two Class B8 storage use buildings at Nightwood Farm – No objections.
125.15 Dog Fouling . Dog poo bags plus the relevant notice have been put up by the kissing gate at Hollands Well. A letter was read out about somebody in the village whose dog was seen fouling the path and the owner did nothing about it. The person in question has been identified and the clerk was asked to write to him stating the implications of dog fouling and asking him to clean up after his animals.
126.15 Precept/Accounts. This to be discussed at the next meeting
127.15 Correspondence. Letter from Area Board regarding issues raised at the last meeting.
128.15 Register of Councillor’s Interests. By law all councillors have to register their interests on line and these are being done or have been done already. Councillor Hewitt thought he was exempt as he did not live in the parish but this is not the case and he has to submit his interests.
129.15 Accounts for Payment. It was agreed the following invoices be paid.
The Landscape Group – Grass cutting (2 months) £373.36
Mrs E Bayford (Clerk’s salary and expenses for 8 weeks) £659.04
121.15 Ten Minutes Public Time. With regard to village maintenance, a member of the public felt that villagers should do a lot more themselves rather than get Wiltshire Council to do the work, e.g. grasscutting, litter, etc.
130.15 Date of Next Meeting Monday, 5th December 2015 at 7.30 p.m. in West Grimstead Village Hall.
GRIMSTEAD PARISH COUNCIL.
Minutes of the Parish Council meeting held on Monday, 7th September 2015 at West Grimstead Village Hall at 7.30 p.m.
Present: Eric Daffern, chairman presiding, Mrs R Clark, Mrs G Sowerby, Mr G Winser, Wiltshire Councillor R Britton, the clerk plus five members of the public. Also Mr Cliff Leach of REMAP was in attendance. Apologies were received from Mrs. G Doran
72.15 Ten Minutes Public Time. There were no comments.
73.15 Declarations of Interest. None
74.15 Minutes The minutes of the meeting held on the 3rd August. 2015, having been circulated, were taken as read and signed.
75.15 Any Other Business
Nightwood Planning Application. Several letters have been received complaining that the Parish Council did not object to this application. There has been a lot of contention in neighbouring parishes. At a meeting held in Alderbury, Councillor Britton was asked to call in the application, which he has agreed to do if officers are minded to approve it. Apparently Wiltshire Council is obliged to notify people whose property actually adjoins the site. Pitton and Farley are concerned in case the site is accessed from the A30 through those villages.
Vacancy Mr Ross Christie of Butterfurlong Farmhouse has offered to be a councillor but he was unable to come to the meeting as he is on holiday. The chairman to call before the next meeting.
76.15 Wild Flower Meadow. Nothing further to report. If this matter is raised again by Mr Marshall, it will be put back on the agenda.
77.15 Notice Boards. These are still awaited in West Grimstead. Councillor Clark to chase
78.15 Footpaths. No news from the Footpath Warden. The footpath near the Reading Room in East Grimstead still needs attention. With regard to the footpath to Whaddon, although the Landscape Group to be asked to quote for this work as no one in the parish is willing to cut it, a notice to be placed in the parish magazine asking if people would be willing to do it monthly on a rota basis
79.15 Highways. No reply from Highways. The branches of the trees at Horsepond House have been cut back. The Yew trees at the Old Rectory need cutting back. The clerk to arrange this.
80.15 Playing Field. Seven families are interested in helping with the Playing Field and a meeting in late autumn will be arranged to discuss all the problems. The clerk to write and ask for the Clothing Bank to be removed.
81.15 Parish Council Web Site. This is almost up and running with minor problems still to be sorted.
82.15 Defibrillator at East Grimstead. The cabinet has arrived and now needs wiring which will be carried out next week. When it has been photographed in situ, the appliance is checked weekly and once a month an online report is sent to SWAST. It is desirable to have awareness training in the village. The BHF requires training by an approved body to comply with its grant towards the equipment. A training Session has been arranged at Alderbury for the 16th September to which people are invited. The clerk to write to Alderbury PC stating that six people would be attending. With regard to training, the British Heart Foundation has stated that training by anyone else is not acceptable and they would require £300 to train up people. However the whole idea of having these appliances is that anyone can use them.
A long discussion took place as to whether the appliances should be ‘locked’. Councillor Sowerby was advised that they should remain unlocked but at the moment the one in West Grimstead is locked and can only be opened by the Ambulance people giving the necessary code but apparently the Ambulance Service will not give out the necessary code if the patient is more than one quarter of a mile away from the applicance. It was decided that the West Grimstead defib should be unlocked. This would make it much quicker if it were needed to be used in an emergency.
83.15 Speed Watch. All the paper work has been received. Mr Bob Coates has agreed to be the co-ordinator and the training session for eight people has been arranged at the Police Headquarters in Devizes for the 25th November.
84.15 Core Strategy. This is in the process of being circulated to the Councillors. Following this circulation, a closed meeting will be arranged to discuss the parish needs.
85.15 REMAP. Mr Cliff Leach, chairman of Salisbury REMAP gave a brief report on the workings of REMAP. The firm is based in Salisbury and has 32 groups across the UK. All their services are free of charge and we were asked to erect notices and put articles in the village magazines and website to bring people’s attention to the Company. The clerk to arrange this.
86.15 Bugmore Green. An email was sent to 75 householders to which there were 15 responses. At least ten stated that a footpath was not needed across the green. The chairman has contacted the Solicitors involved in Miss Green’s estate to state our views and ask that the £5000 be given to the Reading Room in East Grimstead. There were no objections from the Parish Council.
87.15 Planning Application 15/08353 – Extension to Claremont Cottage, East Grimstead. There were no objections.
88.15 Mobile Phone Coverage. This item to be placed on the Agenda for the next meeting when it is hoped that a representative from EE will be coming to talk.
89.15 Maps. These still to be laminated and put in the two Village Halls. Councillor Winser now has possession of the large map purchased by the previous chairman.
1. Letter received from Alderbury Parish Council inviting our councillors to a training meeting which is being set up. Five councillors to attend and the clerk to inform APC accordingly.
2. The CATG meeting will now take place on the 23rd September. Councillor Sowerby to attend
3. Email received from Anthony Cooper suggesting the village warden to advise the council on what he does and to instigate a Friends of Grimsteads group to maintain communal areas etc. Also regular litter picks to be organised. He also suggested a Youth Group. It was felt that a meeting with the parish warden would be a good idea.
91.15 Accounts for Payment. It was proposed by Councillor Clerk and seconded by Councillor Sowerby that the following invoices be paid.
E Bayford Clerk’s salary and expenses £824.36
Zoll Medical UK Defibrillator Cabinet for EG £664.80
92.15 Date of Next Meeting Monday, 5th October 2015 7.30 p.m. in West Grimstead Village Hall.
GRIMSTEAD PARISH COUNCIL
Minutes of the Parish Council meeting held on Monday, 3rd August 2015 at West Grimstead Village Hall at 7.30 p.m.
Present: Eric Daffern, chairman presiding, Mrs R Clark, Mrs G Sowerby, Graeme Winser, Gwyneth Doran, Wiltshire Councillor R Britton, the clerk plus eight members of the public.
51.15 Ten Minutes Public Time. The owner of Pucks Hill reported on his plans for this dwelling and has also taken advice from the Planning Authority. The footpath to the rear of his property is very overgrown but this will be sorted out in due course.
It was reported that the Ramblers Big Path Watch Web Site can be viewed. Anyone can walk all the paths.
One villagers queried where the draft minutes were published and these were put on the notice boards and also the two parish websites.
52.15 Declarations of Interest. None
53.15 Minutes. The minutes of the meeting held on the 5th July. 2015, having been circulated, were taken as read and signed.
54.15 Wild Flower Meadow. As Mr Marshall did not attend the meeting, this item to be placed on the Agenda for the next meeting. It was reported, however that should the wild flower meadow not succeed, Wiltshire Council will no longer cut the area and the Parish Council would have to organise the cutting on a regular basis.
55.15 Notice Boards. Thanks expressed to Antony Cooper for the provision of the new notice board in East Grimstead. The ones for West Grimstead are still awaited.
56.15. Footpaths .The local walking group have again walked the path from the Old Piggery to East Grimstead. The signpost at the boundary of Mr Wilkinson’s land has been knocked down and needs attention. Mr Wilkinson is happy to have a new kissing gate but work has been carried out on this path since it was last walked. The clerk to ask Nick Cowan for an update on this kissing gate. The Footpath clearance people will provide posts and Mr Wilkinson will provide labour.
The new kissing gate was installed on Footpath 11 today. The clerk to write and thank Nick Cowan for doing this work so quickly.
It was reported that the culvert on the footpath into Bentley Wood from Bugmore Lane is in need of attention. The clerk to write. Also the footpath from East Grimstead Reading Room to the Dean Road needs attention as dogs are unable to go under the stile. Gwyneth Doran and Gill Sowerby will check this out.
Copies of the footpath map to be laminated with one going in East Grimstead Church Porch and the other in the village hall at West Grimstead. Graeme Winser to organise this.
57.15 . Signatories to the Bank Account The clerk reported that all work on this has now been completed and that the new signatories can now sign cheques. The clerk to write again and express our concerns over the difficulties encountered.
58.15. Highways. Some of the councillors had recently met with Tracy Myers of Wiltshire Council who would pass on our requests and concerns to the appropriate place. Rosemary Clark has the Chapel Hill Sign and will get this repaired but the Crockford Road sign by the railway bridge is missing. There is nothing to stop us making signs for Green Drove but these could be taken down!
It was reported that following the ditching done along Butterfurlong Road, damage has been caused to the little bridge half way along this road. The clerk to report this to Wiltshire Council.
59.15. Flooding. East Grimstead/West Dean Road Concern was shown over this road flooding during very wet weather. Wiltshire Council has tried to sort the matter out with British Rail without success. The clerk has written to British Rail (Hector Kidds/Ian Plummer) who hope to st6art the initial appraisal over the coming weeks and keep us informed.
60.15. Playing Field. Graeme Winser reported that seven families are happy to get together to discuss requirements, etc. for the Recreation Ground. It was hoped to run an event on the field at a later date in order to raise money for new equipment etc. R2 funds can be used for this purpose and there is approximately £4000 available plus the compensation money from Lloyds Bank. Rosemary Clark has been busy clearing away the thistles, etc.
With regard to the Clothing Bank Skip, this will be discussed at a later date.
61.15 Parish Council Web Site Until such time as the web site is up and running, the draft minutes are being put on the two village web sites. Gill Sowerby has already started to prepare the Parish Council web site and will liaise with the clerk over this.
62.15 Defibrillator at East Grimstead. This is still ongoing and Mrs Sowerby will now contact the Ambulance people to finalise proceedings.
63.15 Footpath to Whaddon. Signed Licence received from Longford Estate. With regard to the footpath to Whaddon, George Bayford kindly cut it for the first time but the clerk to write to James Bleany asking for a quotation do it on a regular basis.
64.15 Speed Watch. All the paper work has been received. All trainees will need to attend one session and all sessions will take place at Wiltshire Police Headquarters in Devizes. Also all new volunteers must complete an application form. The clerk to sort out all the people who have offered their services and arrange a training day which will be on one of these days.
5th September 10am – 12pm
23rd September 6pm – 8pm
25th November 6pm – 8pm
65.15 Core Strategy. This book has been received. Gwyneth Doran has taken it to read.
Application 15/06705 – Cowslip Cottage, West Grimstead – Creation of two properties from one including detached double garage, conservatory, two storey extension and associated alterations. No objections.
Application 15/06729 – Nightwood Farm – Change of use of three agricultural buildings to Class B8 storage use. No objections. However Alderbury Parish Council to be notified of the application because of the increased traffic along the Clarendon Road.
Application 15/06278 – Pucks Hill Farm, East Grimstead – Erection of detached garage with upper floor annex, two storey side and rear extensions together with loft conversion. No objections.
67.15 REMAP. Email received from Mr Cliff Leach of Salisbury REMAP which is a UK national charity working through local panels of volunteers helping people with disabilities. He was invited to join this meeting but did not attend. The clerk to invite him to a future meeting.
68.15 Bugmore Green. Letter received from solicitors informing the Parish Council had the late
Georgina Mary Green had died and left £1000 to East Grimstead Church and a legacy of £5000 to the PCC to be spent on a footpath/walkway on Bugmore Green. The chairman had obtained a quote for an all-weather path of £7100 including contingencies. A member of the public said the green was perfectly passable in all weathers. It was agreed villagers should have the opportunity to speak on this and this item to be placed on East Grimstead web site so that people can have their say. The chairman to organise this.
69.15 Area Board. At the recent meeting the chairman explained about the grant making process that the Area Board goes through. The chairman who attended was surprised to find people asking for money for play equipment, etc.
70.15 Accounts. for Payment It was agreed the following invoice be paid.
The Landscape Group – Grass cutting £188.18
71.15 Date of Next Meeting Monday, 7th September 2015 7.30 p.m. in West Grimstead Village Hall.
GRIMSTEAD PARISH COUNCIL (Draft)
Minutes of the Parish Council meeting held on Monday, 6th July 2015 at West Grimstead Village Hall at 7.30 p.m.
Present: Eric Daffern, chairman presiding, Mrs R Clark, Mrs G Sowerby, Wiltshire Councillor R Britton, the clerk plus eight members of the public. Apologies: Graeme Winser and Gwynneth Doran.
28.15 Ten Minutes Public Time. Mr Sanger, the owner of Nursery Farm, West Grimstead spoke about the possible planning application for this site. It is a derelict site which he inherited from his grandfather. A recent application was before the council for six small dwellings but the Parish Council wished to see only four and so the application was withdrawn but the question still remains as what to do with the site. The favourite usage is to have small houses and he is going to look at the situation again and possibly have five houses. As two councillors were absent, it was difficult to put forward our views. The village does need smaller houses. Councillor Britton has not expressed any views but would make comments as and when. Access might be an issue.
Mr Murray Marshall raised the issue of the planning application at Balmer Lawn Cottage. It was not clear as to what this new building was to be used for. As the applicant is a developer, neighbours did not want it to be turned into an area of work activities connected with his business. It has taken a year for the previous works to be completed and this work commenced without permission. There is already a garage on the site but the council felt it could not object to another garage in the garden. Councillor Britton suggested if they are minded to approve it then the council would recommend a condition that the use is tied as an ancilliary to the domestic use. It was proposed the application is supported with the condition. All in favour.
The subject of the Wild Flower Meadow was also raised by a member of the public but this item to be discussed during the actual meeting.
29.15 Declarations of Interest. None
30.15 Minutes. The minutes of the meetings held on the 29th May and 8th June, having been circulated, were taken as read and signed.
31.15 Wild Flower Meadow. This was discussed but as so few councillors were in attendance this matter to be deferred to the next meeting. Mr Marshall to be invited to talk about the scheme.
32.15 Notice Boards. These should be erected at the end of the week.
33.15 Gays Drove. The ruts have been filled in but there has been more fly tipping in the lane. The clerk to write.
34.15 Footpaths. The kissing gate for the East Grimstead footpath is awaited. However there has been an urgent request for a kissing gate on Footpath 11 where the actual stile is broken and cattle need to be put in the field. Permission was given some time ago for a kissing gate to be provided. The clerk has already written that this matter is urgent. It was felt this matter should be given priority over the path from the Old Piggery to East Grimstead.
35.15 Signatories to the Bank Account. A considerable amount of time has been spent on this and things are still not finalised. A complete new Mandate Form now has to be completed. The clerk to organise this. However in view of all the hassle, Lloyds have given £200 in compensation.
36.15 Street Names. Email received from Tracy Myers stating he has raised works orders to have Green Drove signs placed at both ends of the road. However the erection of street nameplates is not classed as a priority defect.
37.15 Highways. Some patching up has been carried out in East Grimstead by Manor Farm
38.15 Playing Field. Graeme Winser has offered to take over the management of the playing field. Mrs Clark is still to be involved in view of all the work she has done so far. With regard to the posts for the new crossing, it was agreed that plastic posts could be installed. The clerk to write.
39.15 Parish Council Web Site. The clerk had been in touch with the clerk of Maiden Bradley Parish Council who advised that the site she had used is free. Mrs Sowerby agreed to look into this and to go ahead and draft a web site and discuss at the next meeting. When the web site is up and running, draft minutes will be put on it.
40.15 Defibrillator at East Grimstead. This has been received. Mrs Sowerby to sort out. The grant is paid when the invoice is submitted.
41.15 Footpath to Whaddon. Mrs Clark and the clerk had met with the agent of Longford Estate who said that a Risk Assessment was not necessary and that the licensee would be responsible for the upkeep of the path. It was agreed to ask Mr James Bleaney if he would cut it back for the first time. The Licence has been received and the chairman was asked to sign on behalf of the Parish Council. This then to be returned to the Longford Estate.
42.15 Speed Watch. Email received from Leanne Homewood of Wiltshire police stating that a Risk Assessment will be carried out and 2-3 suitable places found to carry out speed checks
43.15 East Grimstead Chalk Pit. No application has yet been made with regard to the site. The people who are renting it at the moment are proposing to store fireworks and carry out army type games. It was felt there was little point in discussing this until such time as the planning application has been received.
Application 15/05747 – Construction of single storey detached garage with covered open garden room at Balmer Lawn Cottage, Long Drove, West Grimstead. This application was discussed and it was decided that if Wiltshire Council approve this application, then Grimstead Parish Council would recommend a condition that the use is tied purely as ancilliary to domestic use.
Another application is in the pipeline for a single dwelling at the Old Piggery Site at Butterfurlong Farm but nothing has yet been received.
45.15 Core Strategy. Mrs Doran felt we should have a copy of the Core Strategy Document. This will cost £25. The clerk to find out details from Councillor Britton.
46.15 Southern Area Board. Mrs Sowerby attended the last meeting and was very impressed with the set up and felt councillors should attend these meetings in the future. They are held bi-monthly and the next meeting is on Thursday, 30th July at Coombe Bissett Village Hall.
47.15 Audit. This has now been finalised. The clerk to send off the relative documents to Grant Thornton, External Auditors.
48.15 Missing Documents. Concern was shown over all the missing documents (Minutes, etc.) and Councillor Britton felt that we should make aware what is missing. This could be difficult.
49.15 Vacancies. We are now in a position to co-opt a new member in Mr Fergusson’s place and on the 10th July, a new member can be co-opted in place of Mrs Paramor.
50.15 Accounts for Payment. It was agreed the following invoice be paid.
Mrs E Bayford Clerk’s salary and expenses for the past 8 weeks £686.54
51.15 Date of Next Meeting. As East Grimstead Reading Room is not available on Monday evenings, it was agreed that the next meeting would be on Monday, 3rd August at West Grimstead Village Hall It was proposed by Gill Sowerby that all future meetings would be held on the first Monday of the month.
GRIMSTEAD PARISH COUNCIL.
Minutes of the Parish Council meeting held: Monday 3rd March 2014, 7.30pm at West Grimstead Village Hall.
Present Mr C. Wilkinson, Mrs R. Clark, Mrs C. Marshall, Mr E. Daffern, Mr. Robert Amor, Mrs L. Paramor and Mrs M Wingfield, Clerk to the Parish.
Declarations of Acceptance of Office Signed later by Mr Andrew Ferguson before the Proper Officer. Declarations of interest. None
Minutes of the Parish Council Meeting 14th January 2014 having been circulated, were taken as read and signed. Members of the public were given a chance to speak about various issues, Mrs Doran, from west Grimstead, informed the Council of a further £50 donation offered by a villager for the purchase of the Hawthorn Seat.
19.14 New Councillor Co-option of Councillors/Declarations of Acceptance of Office: The . Parish Council co-opted Mr Andrew Ferguson as a new councillor. Action: Declarations: to be signed later by Mr Ferguson and before the Proper Officer.
3.14/20.14 Footpath to Whaddon: Bad weather had halted progress on the path. As a result it highlighted problems with flooding in low spots. The flooding was caused by a build up of silt on the opposite side of the road. Action: Mr Wilkinson to write a letter to Mr Radnor/Chris Whalley to request the cleaning of the ditch on the same side of the road as the path and continue to liaise with Mr Bott about progress of footpath.
21.14 Neighbourhood Plans: Mrs Marshall gave a brief summary of the ‘Neighbourhood
Plans’, and has agreed to attend a meeting about it in Warminster. Parish to cover any
costs. Action: Mr. Britton to forward details of planning officer to come and talk to us.
22.14 Hedges, Ditches Drains: Mrs Clark pointed out that there is an overgrowth of brambles and hedges at the bottom of Chapel Hill. Action: Mrs Clark to forward a detailed list of things that need attention to for the Clerk to report.
23.14 WWI: This item to be abated until further notice.
24.14 Goal Posts: Mr Wilkinson reported costings of approximately £1400 for two smaller
Goal Posts, that could be funded from R2. Mr Amor proposed two smaller posts, without
formal pitch markings, and although agreed, it was decided to withdraw the proposal
until the next meeting. Action: Clerk to put up Notice about the Recreation Ground for
the next meeting, to allow ideas to be put forward.
25.14 Gateway: It was proposed to install the larger of the two 30mph signs for West
Grimstead, and was agreed by all. Action: Clerk to inform Julie Wharton.
26.14 Any other Business:
a) Mrs Clark spoke of litter problems and offered to organise a ‘litter pickup’ in the village. b) Problems of fly tipping in Windwhistle Lane were noted, and sorted. c) It was noted that sewerage is still running into the river at the bottom of Chapel Hill. Action:
Mrs Clark to report. d) It was reported that the white lines at the top of Chapel Hill have been completed. e) Footpaths 11 and 16 need maintaining. Action: Clerk to report.
27.14 Accounts: 1) Clerk’s Salary and expenses. 2) HMRC
28.14 Correspondence: None
29.14 Meeting Closed.
GRIMSTEAD PARISH COUNCIL.
Minutes of the Parish Council meeting held: Tuesday 19th November 2013. 7.30pm at East Grimstead Reading Room.
Present: Mr C. Wilkinson, Mrs R. Clark, Mrs L. Paramour, Mr E. Daffern, Mr. Robert Amor and Mrs M Wingfield, Clerk to the Parish.
Apologies: Mr N. Pope
Declarations of interest. None
Minutes of the Parish Council Meeting 1st October 2013 having been circulated, with one alteration were taken as read and signed.
Members of the public were given a chance to speak about various issues, In particular they spoke about planning, for the erection of an agricultural barn to house livestock at rear of the Reading Room, Holme Farm change of use, to part of ground floor, to residential, the need for a Bench in West Grimstead, removal of recycling bins, the need for change of gates at recreation ground and dog fouling.
62.13/52.13/41.13/23.13 Whaddon Grimstead Footpath (Linear Park)
Mr Wilkinson said that work had halted at present, but was to to start next week.
Action:- Mr Wilkinson to continue to liaise with Mr. Bott regarding footpath.
Mrs Clark brought information from the Ambulance service regarding purchase and installation costs of a defibrillator, and the need to have the cabinet heated for battery function.
Action:- Clerk to liaise with Alderbury about installation of Defibrillator.
59.13 Maintenance of Playing Field Equipment.
Mr Wilkinson reaffirmed the benefits of having smaller goal posts, in particular ‘5 a side’, Charles to research Goal Posts. Rosemary said that the net for the Goal Post needed fixing, and that she to would speak to Mark about the repair of the see-saw. Sign for the recreation ground to be decided upon along with safer gates.
Action:- Mrs Clark to speak to Mark about See-Saw.
88.13 79.13 Recycling bins
The Clerk had circulated correspondence from villagers about the removal of the recycling bins. It was pointed out that East Grimstead and Alderbury had removed their bins some time ago. The Council stated that the bins were ‘not coming back’, as householders no longer needed them.
61.13 Clerk’s Pay / PAYE
The Clerk pointed out the difficulties using the PAYE system as the HMRC software wasn’t working, so for the short term was using the old system.
90.13 Traffic Calming / 30mph signs.
Mrs Clark stated that the owner of Wilderhope has declined to allow the re-siting of 30mph sign on to his land, so Highways to look into the resiting of the 30mph sign. It pointed out that whilst the PC agreed in principle with simple ideas for a ‘Gateway’, the members did not want a ‘plastic gate’.
Action:- Clerk to contact Tom Bray about Metrocount.
This was held in abeyance until a further specific meeting could be set up. Date to be decided.
Action:- Clerk to set up meeting about Precept/Budget.
92.13 Clerks Hours/ Equipment.
It was agreed to purchase a PC Laptop for the sole purpose of PC work, with the added benefit of easy handing over PC information to any new incoming Clerk. Item ‘Clerks Hours’was referred to Mr Wilkinson/Mr Daffern, with the clerk at a separate meeting, date to be decided.
Action:- Clerk to set up meeting with Mr Wilkinson and Mr Daffern.
Mrs Doran put forward Several ideas for a bench to allow older people to rest on route to the book exchange (Old Telephone Box). This would be sited opposite the Telephone Box. It was suggested to research some different benches, more in keeping with the village.
Action:- Gwynn Doran and Clerk to research bench.
Planning no. No.13/05256/FUL Holme Farm – East Grimstead – Sals – SP5 3RT
Change of Use of part of ground floor from B1 to C3 residential use in association with existing residential accommodation.
Plans were shown of the proposed changes and after careful consideration the Parish Council made a unanimous decision to recommend approval for the application.
Planning Application No. 13/04497/FUL Land at rear of Reading Room – East Grimstead – SP5 3SA. Removal of existing barn and erection of an agricultural barn to house livestock.
After careful consideration to any proposed changes to the plans, the Council stated, that as no significant changes had been made, especially in relation to it’s siting, their original decision to recommend refusal was still applicable.
Any Other Business.
1) Sutcliffe Play
2) Inspection Report
3) Clerks salary and expenses
96.13 Correspondence– The following items of Correspondence were received.
Bob Coates Bins and noise, Lizzy Lawson noise, Janice ford bins, Crime Bulletin, Ditches, David Morris bins and Dog Fouling, correspondence cultural activities, in your parish, Tom Bray Youth Notes, Farmers Market Poster.
97.13 Further Action Required.
Mr C. Wilkinson continue to liaise with Mr Bott about progress of footpath and to research Goal Posts.
Clerk to contact Tom Bray about ‘metrocount’, to continue liaising with Alison McGowan Ref: defibrillator and research bench with Gwen Doran. To set up precept meeting and meeting for Clerks hours.
Mrs R. Clark to speak to Mark about the repair of the see-saw.
98.13 Meeting Closed.
99.13 Next Meeting TBA
If anyone wishes to look at the Minute Book, please contact the clerk on 711739.
GRIMSTEAD PARISH COUNCIL
Minutes of a Planning Meeting held on Tuesday October 22nd 2013, at East Grimstead Reading Room.
Present: C. Wilkinson, chairman, Mr R. Amor, Mrs R. Clark, Mrs L. Paramor, Mrs C. Marshall and Mr E. Daffern, Mrs Wingfield Clerk to the Parish, together with two members of the public members of the public.
Declarations of Interest: Mr C. Wilkinson, Mrs C. Marshall, Mr R Amor.
Apologies:- Mr. N. Pope
Approval of Last Planning Minutes.
83.13 Planning Application No. 13/04497/FUL
Land at rear of Reading Room – East Grimstead – SP5 3SA. Removal of existing barn and erection of an agricultural barn to house livestock.
The plans of the proposal were available to view. Two immediate neighbours of the proposal raised concerns about the scale and location of the proposed building, as it would back immediately on to Mrs March’s Land. They also raised concerns that it appears to be declared as a replacement for the existing field shelter, but in fact appears to be new building altogether. It was highlighted that it is described as a barn to house livestock, although only four ponies are currently using the land. The neighbours pointed out that it is too high at 19 feet, in the wrong siting, and that there is no other barn of this size in open countryside to compare with, of this size. There were further concerns over the accuracy and proportions of the plans, the livestock plans (no details) and the general orientation of the building.
The Council were puzzled that there was no mention of the ‘head of cattle’ proposed for a barn at 12 by 24 metres, and almost 6 metres high. Questions were raised over the long term plans of the proposal, it’s position and scale, why there should be a Car Park, the height of the building, and the fact that proposal has been made without much thought to the impact on the neighbouring properties. It was deemed extraordinarily large and perversely sited.
The Parish Council recommended Refusal for this proposal, on the grounds of it being too large and not well sited.
84.13 Planning Application No. 13/04200/Ful Lyvers Farm, Liver Lane, East Grimstead SP5 3RX.
Demolition of Dwelling and the erection of a replacement dwelling, (including it’s re-siting) and detached garage with Home Office over, and the demolition of existing Agricultural Buildings.
The Parish Council is aware that the applicant has sought pre-planning advice but is not able to discern what this advice was. The application appeared to the Council to contravene a number of aspects of Policy H30 which states that the replacement dwelling should be closely associated on the site and not significantly larger than the existing building.
The proposed dwelling was deemed to be substantially larger than either the current chalet bungalow or the proposed building that has current permission. There was no scale plan of the current dwelling (I.e. with elevations) but from the councils deliberations it was deduced that the footprint alone was over 100% greater than the footprint of the current building with extensions.
The proposed dwelling is also not associated with the site of the current dwelling and is over 100m from it and would in fact be replacing agricultural buildings. There was real concern that the location of this proposed dwelling, were it to be built, would not preclude retention or further development of the existing dwelling.
It was felt that this new proposal was grandiose and did not fit in with the rural setting and that the applications also identifies possible harm to protected species and the environment, but no ecology report to view.
The Parish Council recommended refusal for this application for the reasons above.
GRIMSTEAD PARISH COUNCIL
Minutes of the Parish Council meeting held: Monday on 1st October 2013. 7.30pm at West Grimstead Village Hall.
Present Mr C. Wilkinson, chairman, Mrs R. Clark, Mrs L. Paramour, Mr E. Daffern, Mr. Robert Amor, Mr R. Britton and Mrs M Wingfield, Clerk to the Parish.
Apologies:- Mr N. Pope and Mrs C. Marshall.
Declarations of interest. None
Minutes of the Parish Council Meeting 19th August 2013 having been circulated, with one alteration were taken as read and signed.
77.13, 62.13, 53.13, 41.13, 23.13 Whaddon Grimstead Footpath (Linear Park)
Mr Wilkinson that we had received the Path Improvement Grant (PIG) for the amount of £4650 toward the cost of the Footpath. It was noted that Andy Bott had removed the ‘Manure’ which would incur an extra cost. He said that work on the footpath was due to start the following week. Questions of the ‘Grand Opening’ and concern about whether the surface would be ‘walkable’ with Pushchairs etc. was also raised. Mr Wilkinson to continue to liaise with Mr Bayford and Andy Bott about the footpath and pipeline.
78.13, 63.13, 54.13, 43.13, 30.13, Defibrillator
Mrs Clark brought the BHF form for Chair to sign. It was decided to go for two defibrillators, one each for East and West Grimstead. Mrs Clark to continue to obtain funding for Defibrillator.
78.13, 66.13, 59.13 Maintenance of Playing Field Equipment
It was highlighted by Mrs Clark that the goalposts still needed clips that are hard to come by, and it was suggested to use plastic ties. Mr. Pope had previously put forward a case for buying ‘new’ equipment as this could be funded through R2 and stated that Mr. N. Weir from Quoin House, had made the suggestion to Mr Pope, of getting smaller goal posts and placing them in a different direction. Suggestions were put forward for a Basketball Net, Petanque and Table Tennis Table.
Mr Pope in his correspondence to the council, highlighted that the safety inspection report recommended the removal of the recycling bins from the recreation ground as they present a hazard. This area Could also be used as a base for other equipment such as a basketball net. This was put to the Council for a decision and was unanimously in favour. of removing the bins. as it was decided that they were not needed, being that each home has adequate recycling available. Mrs. Clark said that she knew a contact that could repair the See-Saw. Mrs Clark had organised the cutting of the hedges. Mr Pope’s report about the Recreation Ground highlighted several necessities that needed to be fixed or repaired, such as a ‘non-finger pinching’ Gate. The council was in agreement that Mr Pope should set up a ‘ Shopping List’ so that the Council was aware of the full immediate and future costs.
80.13, 61.13 Clerk’s Pay / PAYE
After a lengthy process, Mrs Wingfield has now set up PAYE.
81.13, 69.13 62.13 Parish Council Meeting Dates
Mrs Wingfield to organise dates for future meetings every 6 months. The next dates being the 19th November and Tuesday the 7th January, with a decision for a meeting in December to be decided in the November meeting.
82.13, 73.13 WWI Centenary.
Mrs Clark suggested the idea of a Memorial in West and East Grimstead and to find out about other peoples ideas, if any, to put forward for commemoration. No decision was made about what to do.
Lyvers Farm, Liver Lane, East Grimstead SP5 3RX. Demolition of Dwelling and the erection of a new dwelling, (including it’s re-siting) and detached garage with Home Office over, and the demolition of existing Agricultural Buildings. A future date was set for this meeting on Tuesday 22nd October 2013 at West Grimstead Village Hall.
Any other Business:
Mrs Clark pointed out the need to Register the Village Land.
Mrs Wingfield said that she had received an email from Tom Bray saying ‘It would be good to get your PCs support in principle for the gateway idea when you meet this week. This will mean that when the CATG meets it will be clear that it has local support’. The Council agreed to support.
1) Clerk’s Pay
3) Mrs Clark Weed Killer
Correspondence – The following items of Correspondence were received.
- A Letter from Mrs Stacey, objecting to the Proposed Development at Dillion’s Farm.
- A return of the Audit.
- Letter from Mr. F. Doran about Heavy Traffic in Church Lane.
- Letter from Mrs Doran proposing a bench be put opposite the ‘Telephone Box’ on the corner to field, to allow Parishioners to sit.
Further Action Required
Mr C. Wilkinson
1) Mr Wilkinson to continue to liaise with Mr Bayford and Andy Bott about progress of footpath.
Mrs M. Wingfield
1) Mrs Wingfield to contact Insurance to inform them of the footpath once completed.
2) Mrs Wingfield to find out who made the West Dean sign for the Footpath.
3) Mrs Wingfield to speak to Tom about funding a defibrillator.
4) Mrs Wingfield To find quotes for benches.
5) Mrs Wingfield to also inform Balfour Beattie, (or the Landscape Group) about the ferns on Crockford Green.
10) Mrs Wingfield to write to Bob Crean about the clearing of road signs.
13) Mrs Wingfield to find out about grant for WWI Centenary.
Mrs R. Clark
1) Mrs Clark to obtain plastic ties for net on goal post.
Next Meeting Tuesday 19th November East Grimstead Village Hall, 7.30pm
GRIMSTEAD PARISH COUNCIL.
Minutes of the Parish Council meeting held: Monday on 19th August 2013 at West Grimstead Village Hall.
Present Mr C. Wilkinson, chairman, Mrs R. Clark, Mrs L. Paramour, Mrs C. Marshall, Mr E. Daffern, Mr N. Pope, Mr R. Britton together with two parishioners.
Apologies:- None Received
Declarations of interest. None.
Minutes of the Parish Council Meeting 25th June 2013 having been circulated, with one alteration were taken as read and signed.
62.13 23.13-41.13-52.13 Whaddon Grimstead Footpath .(Linear Park) Although Mr G. Bayford, who is dealing with the West Grimstead footpath, was not present at the meeting, he did, prior to the meeting, speak with Mr Wilkinson, Parish Chairman, and informed him that things were progressing. Mr Wilkinson stated he would continue to liaise with Mr Bayford about funding.It had also been highlighted by several parishioners that the ‘Alderbury end’ of the footpath was now overgrown and needed attention. There was a query as to who was responsible for maintaining the footpath. Mr R. Britton said that he would talk to Alderbury about getting it cleared. Mr Wilkinson said that in future it would be down to the local parishes to keep it clear. The question of liability, if the footpath was not listed on the insurance, was also raised. Mrs Wingfield to contact the Insurance Company, once the footpath is finished, about this matter. It was discussed how to highlight the footpath, Mr Wilkinson said that the sign for the recreation ground at West Dean was pleasant and in keeping with the village. Mrs Wingfield to find out who made the West Dean sign.
63.13 30,13-43.13-54.13 Defibrillator. Mrs Wingfield spoke about funding that may be available form the Area Board and that Alderbury were intending to fund all or part of their defibrillator in this way. Mr Britton also said that Whiteparish had full funding from the Area Board for their defibrillator. The question was raised by Mrs Clark on how to raise funds, if funding was not available, and that a badge would be needed. Mrs Wingfield to speak to Tom Bray about funding. Mr Wilkinson said that funds could be raised from village committees, such as the flower show in East Grimstead.
64.13 56.13 Pond . Mrs Marshall reported back after speaking to Downton about how they deal with cleaning their pond. She pointed out that they use Barley Straw, but carried on mechanically removing algae throughout the year. Mrs Marshall to liaise with Mr Neville Jennings from Downton, about the detail of cleaning the pond? Mr Wilkinson suggested that the village should carry on mechanically removing the algae.
65.13 57.13 Grass Cutting It was highlighted that the grass on the slip road, at the junction from the A36, and the junction on the A36 and Windwhistle Lane, had not yet been cut, despite the fact that Balfour Beattie had been informed of this. The ferns on Crockford Road are also overgrown. Mrs Wingfield to contact Balfour Beattie to cut the grass cut at these two points and to inform them about making sure that the ferns are also cut back.
66.13 59.13 Maintenance of Playing Field Equipment Gratitude, from the Council, was given to Rosemary for the work she had put into organising a work party to de-weed the Playing field, which has been mostly completed and also to Nick Pope for the work he had put into looking at the maintenance and safety issues of the equipment in the playing field. Mr Pope highlighted that some of the furniture needed repairing, or replacing, and that the signs on the gate were not up to spec. For safety reasons hedging has to be kept tidy. He had researched a different company to do a ‘safety Inspection’ for less money than ROSPA, who declined giving out important details in their last report without further funding. Other points highlighted were:-
a) Several plastic caps that needed replacing at 21p each. b) Additional Bark is needed. c) The ‘Toddler Swing’ needs replacing as it is non-serviceable, at a cost of approximately £161.00. d) Hedge Trimming, and is there a contract in place? e) Goal Post needs new nets, Mrs Clark pointed out that she has these but needs new clips to install. f) Goal posts need to be painted, after preparation. Mrs Clark to obtain clips. g) To establish how the park needs needs to be kept clear so that children are visible from the Road. h) The See-Saw needs sanding and Painting. I) The Big See-Saw needs a new rubber coating as it is split.
Any future ideas for the park should be encouraged, such as Petanque, Table Tennis Table etc. for older children and/or Adults.
The Parish Council agreed to fund the necessary repairs to the Playing Field and to use the new ‘safety inspectors’, and it was suggested to use the R2 funding and claim back the VAT. Mrs Clark briefly spoke about turning the Playing Field into a Village Green, Mr Wilkinson said that this should be discussed at a later meeting.
67.13 60.13 Training for Councillors / ClerkMrs Wingfield (Parish Clerk) Reported back from other councils, on how they dealt with budgets for training, and that they had training budgets of £500. Alderbury, being one of them, said that training from this amount, if relevant could be used without waiting for Council meetings but after this, funding must be approved by the council.
68.13 61.13 Clerk’s Pay / PAYE Mrs Wingfield is in the process of setting up PAYE.
69.13 62.13 Parish Council Meeting Dates Mrs Wingfield to organise dates for future meetings every 6 months.
70.13 Bench Was cleaned, Mr Amor has the invoice.
71.13 Footpath 11 has been organised by Nick Cowen, which was done extremely quickly.
72.13 . 20 MPH …Mrs Clark highlighted the need for motorists to slow down in the village (West Grimstead) and that she had been clearing the 30 MPH signs in the village. Mr Britton spoke about the CATG 20 MPH Review, and pointed out that it was simply a ‘Review’ and not an opportunity to apply for 20MPH limits in the parish. He said that the next step to reduce speeding would be to talk to Tom Bray, to organise a ‘Metro-count survey in the village’. Mrs Wingfield to write to Tom Bray and organise a metro-count, and meeting with Steve Hind, also to write to Bob Cream about the clearing of road signs. He highlighted that CATG funding for signage and Road markings was available subject to the results of the ‘Metro-count’ survey. Mr Britton to send details of Mr Nigh.
73.13 WWI Centenary Mrs Clark suggested the idea of a Memorial in West Grimstead for those who lost their lives in WWI. Mr Wilkinson find out more in East Grimstead.
Planning. None to discuss.
Ideas from Area Board Meeting Mr Wilkinson spoke about different ideas on how communities can work together, for example kissing gates, youth activities, footpath links, intergenerational activities where young and old can swap ideas and better use of village halls. Mr Britton talked about discussions at the Area Board Meeting, in particular Tony Nigh, who spoke about the need for opportunities for young people and was looking for people to work with him. He talked of ‘Village Clusters’ working together, where they are limited geographically – perhaps existing organisations to do something with children/youths, e.g. West Grimstead and Alderbury to work together and East Grimstead and Farley likewise. Mr N. Pope expressed an interest.He also spoke about Parishes working together for the same purposes for example maintenance issues.
Pay: Mr Wilkinson reported back from the separate meeting whereby agreement was reached for a pay scale for the Parish Clerk.
Any other Business.
1) Mrs Clark pointed out that in the village design statement, fences should not be higher than 2 metres and that fences put up in Chapel Hill looked quite imposing in the village.
2) It was highlighted that traffic coming down Windwhistle Lane, from the A36 was still a problem and cause for concern. Mrs Clark wondered if there could be an option for a sign stating ‘single traffic with no passing places’ put in place. Mrs Wingfield to contact Tom Bray.
3) It was pointed out that the glass in Greenfields’ notice board was broken. It was suggested to take the door from the notice board in the recreation ground to replace it. All in agreement.
4) It was pointed out that there was a stream of water running through East Grimstead without an obvious cause. Mr Wilkinson said that Wessex Water board had already been out but did not know its source. It was believed to be ground water. As there was concern over possible damage to the road surface, especially in Winter when it may freeze, it was suggested that Mrs Wingfield should contact Mr Bob Cream about this.
5) Mrs Wingfield gave a very brief description of the ‘neighbourhood plan’ with a basic handout describing the process. To be discussed at future a meeting.
Further comments from the Public, Mrs Pennington the clerk from Whiteparish, commented on the disillusionment of many councillors about any ‘influence’ the parishes may have/have not, in the implementation of the ‘Neighbourhood Plan’.
1) Clerk’s Pay 2) Membership to SLCC/Annual Conference. 3) WALC invoice.
4) Stationary/Expenses. 5) Invoice from Mr Futcher (Playground gates)
6) Invoice for bench – to be paid at next meeting. 7) Invoice for Excel Course.
8) Wessex Community Action.
Correspondence – The following items of Correspondence were received.
- Neighbourhood news-burglary in Grimstead-broken patio doors-stole jewellery and laptop.
- Volunteering Posters
Further Action Required.
Mr C. Wilkinson : 1) Mr Wilkinson to liaise with George about funding for footpath. 2) Mr Wilkinson to talk to ‘Flower Show’ about raising funds for Defibrillator. 3) Mr Wilkinson to find out more about Memorial (if needed) in East Grimstead.
Mr R. Britton : 1) Richard to talk to Alderbury about clearing the completed footpath. 2) Mr Britton to send details of Mr Nigh.
Mrs M. Wingfield : 1) Mrs Wingfield to contact Insurance to inform them of the footpath once completed. 2) Mrs Wingfield to find out who made the West Dean sign for the Footpath. 3) Mrs Wingfield to speak to Tom about funding a defibrillator. 4) Mrs Wingfield to speak to Wiltshire Council about a ‘Badge’ to allow raising of funds from the public. 5) Mrs Wingfield to write to Balfour Beattie about grass cutting on A36. 6) Mrs Wingfield to also inform Balfour Beattie, (or the Landscape Group) about the ferns on Crockford Green. 7) Mrs Wingfield to find out about hedge trimming in the playing field. 8) Mrs Wingfield to ask Clerk as West Dean about the Recreation Ground Notice Board/Sign. 9) Mrs Wingfield to write to Tom Bray and organise a ‘metro-count’ and meeting with Steve Hind. 10) Mrs Wingfield to write to Bob Cream about the clearing of road signs. 11) Mrs Wingfield to contact Tom Bray about optional signs for Windwhistle Lane. 12) Mrs Wingfield to contact Mr Bob Cream about the surface water in East Grimstead. 13) Mrs Wingfield to find out about grant for WWI Centenary.
Mrs R. Clark. 1) Mrs Clark to obtain clips for net on goal post.