Parish Council Minutes, 16/04/2013


Minutes of the Parish Council meeting held on Tuesday, 16th April 2013 at East Grimstead Reading Room.

Present: Mr G Bayford, Chairman, presiding, Mrs R Clark, Mr R Amor, Mrs L Paramor, Mr C Wilkinson, Wiltshire Councillor R Britton plus Jon Reynolds of British Telecom and Ian Baker of Wiltshire Council together with ten parishioners.

The chairman opened the meeting and introduced Jon Reynolds and Ian Baker. Ian Baker then spoke about the contract Wiltshire Council had signed with British Telecom concerning faster broadband speeds to outlying villages in Wiltshire. Jon Reynolds then spoke about the programme for installing faster broadband throughout the area.

 Apologies were received from Mrs M Sheppard.

Declarations of Interest- The chairman declared his interest in the accounts.

Public Speaking Time-  Parishioners were pleased to hear that at last Butterfurlong/East Grimstead Road and Green Drove are to be resurfaced in May. Public notices have been erected.The Minutes of the meeting held on the 25th February 2013 having been circulated, were taken as read and signed.


22.13 Fly tipping Wiltshire Council has been informed of yet more fly-tipping in Windwhistle Lane but evidence of an address has been found in one of the sacks. This is being pursued and hopefully the offender will be caught.

23.13 Footpath to Whaddon Three quotes have been received: AG Plant Hire £11650 plus VAT,  J Bundy £18115 plus VAT , M Light £16400 plus VAT.

These will now be sent to the Area Board for consideration for a Path Improvement Grant and also a CAT grant. The VAT will be refunded from HMRC. The clerk to enquire whether R2 money can be used. Alderbury Parish Council received R2 funding for their section of the path. Apparently when the path is constructed, a person from ESSO has to be present to ensure that the path crosses their pipeline correctly.

24.13 Windwhistle Lane Letter received from the Asset Manager of Highways Agency stating that the Agency would only consider a right turn ban from the A36 on safety grounds. There has been no accident date for the last five years and records show of two slight personal injury collisions for this period which would not justify a right turn ban.

25.13 Footpath kissing gates Three gates had recently been erected in East Grimstead. Thanks were expressed to Tony Futcher and Bob Coates of West Grimstead who helped on the day. No date has been fixed for the renewal of the other proposed sites.

26.13 Gays Drove Letter from the footpath warden stating that no material is available for use but he will keep the site in mind. He will have another look at it to see what can be done in the short term.

27.13 Appointment of New Clerk Marissa Conway has applied for the post and it was agreed she would attend the next meeting. Liz agreed to assist her in settling in.

28.13 Planning Drove Farm Cottages – Letter received from the Enforcement Officer stating that a new application was submitted and approved so the demolition requirement is no longer in force. Councillors were very concerned about the very dangerous access which is new and should be closed. No permission was granted for this. The clerk to write to the Enforcement Officer again. R2 should be available on the new additional dwelling. The clerk to check.

The Old Coach House, East Grimstead will be discussed at the Southern Area Planning Meeting on the 18th May but the public will not be allowed to attend.

29.13 Brook-Evelyn-Thistlethwaite Charity. The Council had been informed that Mr G Dence has been re-elected to serve again on this Charity Board.

30.13 Telephone Box, West Grimstead It was suggested a defibulator be put in the kiosk. Apparently they are easy to operate and anyone can do it. They have been used successfully at Whiteparish and Landford. The clerk to contact the Area Board for help. The Parish Council had also received a request for the kiosk to be used for a book exchange. Someone had offered to put up the shelves and check the books at regular intervals to ensure it was kept tidy. There were no objections. The clerk to write to those who requested the books.

31.13 Playing Field The gateway is need of urgent repairs. The chairman to look into this. The seat by the toddler’s swing has been repaired. The picnic bench also needs attention.

32.13 Village Seat – Bugmore Green Following the Reading Room Committee Meeting, it was decided to leave both seats outside the Reading Room and purchase a new one for Bugmore Green. The anticipated location would be at the back of the green. There were no objections but the question of insurance was raised if a child was hurt when falling from the seat. The clerk to check the public liability insurance.

33.13 Audit The paperwork has come through for the audit. A new internal auditor has to be found. The treasurer to West Grimstead Church, Allan Castle has agreed to do it. All in agreement.

34.13 Accounts The following accounts were passed for payment:

Mrs E Bayford (clerk’s salary & expenses) £486.80, WALC Subscriptions £188.20,  Community First £373.36.

35.13 Correspondence.

West Grimstead Village Hall. Before being awarded grants, the Village Hall Committee has to provide a sign showing the way to the village hall. Permission was given by the owner of Spring Cottage to have the sign erected on his land opposite Church Street. 

Moles Letter received from a resident in East Grimstead asking if the Parish Council could help in the removal of the mole hills on Bugmore Green. It was felt there was nothing that could be done.

36.13 Any Other Business:  Grass cutting Concern was shown over the early cutting of Crockford Green. This is the responsibility of Wiltshire Council.

37.13 Next Meeting – 13th May 2013 at West Grimstead Village Hall This is the Annual Parish Meeting and also the Annual Meeting of the Parish Council.

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