Parish Council minutes, 16/10/2012



Minutes of the Parish Council meeting held on Tuesday, 16th October, 2012 at East Grimstead Reading Room at 7.30 pm.

Present: Mr G Bayford, Chairman, presiding, Mrs R Clark, Mr R Amor, Mrs S White, Mrs M Sheppard, Mr C Wilkinson, Wiltshire Councillor R Brittain plus one member of the public together with Mr C Craig of the Brooke-Evelyn-Thistlethwaite Charity.

The purpose of Mr Craig’s presence was to inform the council of a new member of the Charity, Mrs Madeline Loten and asking for the Parish Council’s approval of her appointment. Her appointment has been made following the resignation of Mr Stuart Gould. Mr Craig outlined the purpose of the charity which was founded in 1685 to serve East Grimstead and West Dean residents only. The Charity is called upon in cases of excess need, hardship or distress and it also supports selected local charities such as Wiltshire Air Ambulance who have been called out to cases in the two parishes. If anyone is aware of such cases, they are to inform the charity. Funds for the charity come from the rental of a field and also a large amount was raised from the sale of a field and no other funds are sought from anywhere else. The appointment of Mrs Loten to be discussed later in the meeting and the clerk to inform Mr Craig of the outcome.

Declaration of Interest The Chairman declared his interest in the accounts.

Public Speaking Time No matters were raised.

The Minutes of the meetings held on the 28th August, 25th September and 3rd October, having been circulated were taken as read and signed.



83.12Water Leaks – Dean Road The clerk had met with members of Wessex Water. Samples of the water had been taken but the results are still pending.

84.12 Grass by the Bus Shelter, West Grimstead The contractors who do the regular cutting are willing to undertake to keep this area tidy.

85.12 Footpaths With regard to the new kissing gates/gates, the chairman and clerk had previously agreed that £500 would be contributed from the Parish Council. It was further agreed by all councillors that this amount would be forthcoming. This sum would be put in a central fund and used throughout the area for the various gates, etc.

It was reported that a serious accident had occurred a few weeks ago whereby a gentleman had tripped on a stile and broken his leg and had been hospitalised for some three weeks. It was thought the accident had occurred in East Grimstead parish.

86.12 Ash Trees These have been removed

87.12 Code of Conduct Three members have completed the forms on line. The East Grimstead members have not completed the relevant forms.


88.12 Parish Steward Despite our request for have the saplings cut by the railway bridge and the drain cleaned out at the end of Macs Lane nothing has been done. It was agreed the clerk should contact the clerks of Whiteparish and Alderbury Parish Council to see what happens in those parishes. Jobs for this time include the cleaning of gulleys at Horsepond and the trimming back by the relevant road signs.

89.12 Japanese Knot Weed A sample of the so called weed which was from opposite New Gatmore was before the council. The chairman to check this in daylight.

90.12 Footpath to Whaddon It was felt we need to proceed with the footpath from the Charcoal Burners back to West Grimstead. The original scheme was to come to Crockford Corner. The Longford Estate has given the land from Alderbury to the Charcoal track. The chairman suggested that Claire Churchill of Alderbury Parish Council be approached. Tom Bray of the Southern Area Board also to be approached. Apparently the first stretch from Alderbury down will soon be started.

91.12 East Grimstead Pond Letter received from Wiltshire Wildlife which was very unhelpful. It was about ponds in general and did not refer to the algae situation at all. The edge of the pond has been cut back by Mr Cooper. Mr Wilkinson offered to attempt to suck out the algae with an electric pump. Other members offered to help. It was thought that Porton Garden Centre may be able to give advice. The clerk to check.

92.12 Ragwort Letter received from our MP who had not noticed the extent of the weed in the Salisbury area! There has been a significant rise in the amount this year and none of the verges have been cut back presumably because they are low risk areas. However some of the verges are near to fields that have grazing animals. The clerk to write again to Mr Glenn asking him to pursue the matter with Wiltshire Council.

93.12 Brooke-Evelyn-Thistlethwaite Charity The clerk to confirm that Mrs Loten by appointed as a member of the charity. All councillors were in agreement.

94.12 Planning The Old Chapel, West Grimstead. The Planning Department are insisting that a soakaway be dug in the hard standing by the Chapel.

95.12 Correspondence

Auditors’ Report Everything satisfactory

Bus Shelters Letters received from residents of West Grimstead requesting a bus shelter by the Old School. It was agreed the clerk to write to the bus company for advice and send copies of the letters. It was also requested that a shelter be provided near the old telephone kiosk in East Grimstead. If the bus company is not forthcoming, prices to be obtained.

R2 monies £5569.11 is available. The subject of playground surfacing was raised. The clerk to contact Pitton and Farley clerk asking for advice. R2 could be used for the Whaddon footpath.

96.12 Accounts The following account was passed for payment

Mrs E Bayford Salary and Expenses £529.67

Wiltshire Area Board (contribution gates) £500.00

Mazars (External Audit Fee) £60.00

97.12 Any Other Business

Hedges Richard Thomas (contractor) to be asked to cut the hedge on the roadside of the Recreation Ground in West Grimstead

Dog Fouling A notice to be put on the kissing gate by Tinkers Rest warning dog owners that new laws have been passed regarding dog fouling. Also a notice to be erected at Gays Drove in East Grimstead.

Dead branches Longford Estate to be asked to have the dead branches of the oak trees cut back along the Whaddon Road. Claire Wigmore also to be approached about the ones near her property in Long Drove.

Planning Meetings A councillor enquired whether these could be limited to one in between ordinary meetings.

Clerk’s resignation The chairman reported that the clerk wished to resign. The councillors were very sorry. Tom Bray to be informed and an advertisement to be placed in the local magazine.

98.12 Next Meeting – 4th December at West Grimstead Village Hall


Minutes of a Planning Meeting held at West Grimstead Village Hall on Monday, 29th October 2012

Present: George Bayford, chairman presiding, Mrs R Clark and Mr R Amor. Apologies were received from Mr C Wilkinson and Mrs M Sheppard

99.12 Planning Application S/2012/1448 – Loft extension to Willow Cottage, Chapel Hill, West Grimstead

There were no objections.


Minutes of a Planning Meeting held at East Grimstead Reading Room on Monday 12th November 2012.

Present: All Councillors were present with George Bayford, chairman, presiding.

100.12 Planning Application S/2012/1502 – Demolition of existing dwelling and outbuildings and construction of replacement dwelling with garage and associated parking at Brookmead, East Grimstead.

Mr Amor explained the application and also policy H30 which states that replacement dwellings in the country side should not be   significantly larger and have no greater impact than the existing dwelling. It would appear that the proposed dwelling is some 60% larger (by floor area) than the existing dwelling. Pre-application discussions have taken place. The Parish Council was opposed to the application on the following grounds:

  1. The information is misleading and it was felt the plans were not to scale.

  2. This house is too big in proportion to the existing one.  In fact it is 61% larger

  3. The proposed dwelling is not attractive and not in keeping with the rural surroundings. a ‘mock-georgian’ house was far too imposing and formal and does not fit in with the rather ad hoc organic feel of the village.

  4. There is no mention of the rare orchids growing on the site.

  5. Although the access to the property is changing, it was felt the new one could be dangerous.

The clerk to write accordingly.


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